AMC 2022 Annual General Meeting Announcement


Posted by Sakuya
10:20PM Monday, 7 March 2022

Hi AMC!

It’s time for the one and only Annual General Meeting of the year!

Our AGM for 2022 will be held on the 15th of March (Tuesday) from 5:30pm to 7:30pm. It will be held on-campus in Arts West North Wing, Room 261.
It’ll also be held on Zoom through here:
Link: https://unimelb.zoom.us/j/84055291160?pwd=OWJ0Q3V0RmIydUJ3NjYxYUIvV3VyUT09
Meeting ID: 840 5529 1160
Passcode: 875965
 
For more information:
What's an AGM?
The AGM is when the club approves changes to the constitution, as well as votes in the new committee for the year. It’s a chance for you to have your voice heard as a member, by running or nominating others for committee, or voting. You need to be a member to vote, so please sign up if you haven’t already! The link is in #rules on our Discord, or on our website.
 
The Committee
During the AGM, we'll have elections for the four executive committee positions and five general committee positions. All the committee positions are available, so feel free to put yourself up for any of them! (Note: Only current University of Melbourne students can hold executive positions.) Here’s a brief description of each of the different committee positions, though keep in mind that everyone can and should help out with each other’s duties and the general running of the club.
 
The four executive roles are:
President – The president of the club, generally acting as “the face” of the club and ultimately responsible for ensuring the club continues to function properly.
Vice-President – Covers the president’s role if they’re unavailable.
Secretary – Handles minute taking and other administrative details.
Treasurer – Handles finances of the club and presents reports to club members at the Annual General Meeting.
 
The five general committee roles are:
Librarian – Handles the maintenance and updating of the library that the club keeps, as well as the library website (when you feel like it).
Webmaster – Handles maintenance and updating of the club website.
Publications Officer – Handles event announcements and flyers, creating material for letting members know what we’re up to.
Art Director – Handles art for club proceedings. This is most important to procure art for membership cards, but additional art is appreciated.
Liaison Officer – Handles communication with sponsors, sometimes negotiating new sponsors.
 
The Nominating
As for the nominations themselves, you're free to nominate anyone, including yourself, provided they accept. You can also be nominated for multiple positions so if you don't quite get one position but are still interested in being part of the committee, you can have another go.
If you would like to nominate yourself for a position but won't be present at the AGM, feel free to send in a proxy nomination to (bstevenson1@student.unimelb.edu.au). This should include at bare minimum your name and contact details, and ideally a speech (either a Word document, pdf or if you're the creative sort, audio/video recording) that can be read/played at the AGM for your proxy nomination. Keep it under 2 minutes please!
 
The Constitution
During the proceedings we'll be presenting our constitution and the treasurer's report. We have no amendments to our constitution this year, but we will have a presentation of the treasurer's report which will show how we've managed our grant money and other budgetary type stuff. The treasurer will explain better.
 
The Summary
- We'll be electing new committee
- We'll be presenting the constitution and treasurer report
 
The club constitution, the AGM agenda and the draft financial reports are attached.

1. Club Constitution 
2. AGM Agenda 
3. Draft Financial Report
 
Thanks for reading through all that! We hope to see you at our time for democracy~

Your AMC Committee

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