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AMC 2021 - AGM Announcement!

Posted by Plyasm
4:04PM Friday, 12 March 2021

Hi everyone!

It’s time for the one and only Annual General Meeting of the year (hopefully)!

Our AGM for 2021 will be held on the 18th of March (Thursday) from 6 pm to 8 pm. It’ll be held on Zoom through here:

https://unimelb.zoom.us/j/82982588803?pwd=QmpyaGNjRjRNMWVUUWJLb0QwWDBYQT09

Meeting ID: 82982588803

Password: 613702

For more information:

What's an AGM?

The AGM is when the club approves constitutional changes as well as votes in the new committee for the rest of the year. It's your chance to have your voice heard by running or nominating for committee, getting to know our official dealings like the constitution and treasurer's report, and/or just participating in the voting! You need to be a member to participate so do sign up if you haven’t - the link is right here on our website!

The Committee

During the AGM, we'll have elections for the four executive committee positions and five general committee positions. All committee positions are up for grabs so feel free to have a go! (Please note that only University of Melbourne students can hold executive positions). Here's a quick rundown of all the different positions, though keep in mind that everyone can and should pitch in with each other's duties and the general running of club things.

The four executive roles are:

President – The president of the club, generally acting as “the face” of the club and ultimately responsible for ensuring the club continues to function properly.
Vice-President – Covers the president’s role if they’re unavailable.
Secretary – Handles minute taking and other administrative details.
Treasurer – Handles finances of the club and presents reports to club members at the Annual General Meeting.

The five general committee roles are:

Librarian – Handles the maintenance and updating of the library that the club keeps, as well as the library website (when you feel like it).
Webmaster – Handles maintenance and updating of the website.
Publications Officer– Handles events and flyers, creating material for letting members know what we’re up to.
Art Director – Handles art for club proceedings. This is most important to procure art for membership cards, but additional art is appreciated.
Liaison Officer – Handles communication with sponsors, sometimes negotiating new sponsors.

The Nomination process

As for the nominations themselves, you're free to nominate anyone, including yourself, provided they accept. You can also be nominated for multiple positions so if you don't quite get one position but are still interested in being part of committee, you can have another go.

If you would like to nominate yourself for a position but won't be present at the AGM, feel free to send in a proxy nomination to the returning officer Blair at ro@amc.moe. This should include at bare minimum your name and contact details, and ideally a speech (either a Word document, pdf or if you're the creative sort, audio/video recording) that can be read/played at the AGM for your proxy nomination. Keep it under 2 minutes please!

The Constitution

During the proceedings we'll be presenting our constitution and the treasurer's report. We have no amendments to our constitution this year, but we will have a presentation of the treasurer's report which will show how we've managed our grant money and other budgetary type stuff. The treasurer will explain better.

The Summary

- we'll be electing a new committee

- we'll be presenting the constitution and executive reports

Documents:

[2020 Constitution]

[2021 AGM Agenda]

[2021 Financial Reports]

Thanks for reading through that! Hope to see everyone at the AMC democracy tiem!

-Your AMC Committee

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