Posted by Giffo
4:31PM Monday, 12 March 2018


We'll be having an AGM next week on Tuesday instead of our usual screenings (that is, 12:05 at Old Arts Theatre A, Tuesday 13th March 2018, but feel free to get there at 12:00)!

That means elections! New committee! And perhaps most of all...


What's an AGM, you ask?
The AGM is our Annual General Meeting, it's where members decide on all matters of the running of the club, such as electing the committee for the next year!

What's this, Elections?
Yep, at the AGM we will be electing four people to the new executive committee and five people to the general committee. These positions are open to any University of Melbourne student, first year, second year or even twentieth year. So if you're interested in supporting and being part of the running of the club we strongly encourage you to give it a try!

If you're not a University of Melbourne student, you unfortunately cannot run for an executive position as mandated by the club's constitution, but you're more than welcome to run for a general committee position.

What are the positions?
Look at the constitution for what exactly is involved in each of the roles, but here's a general overview (in election order):

The executive committee has 4 positions:

President - The president of the club, generally acts as “the face” of the club and makes sure the club is running as it should. Exactly how much work is involved in this role (and others!) varies from committee to committee.

Vice-President - Covers the president's role if they're unavailable.

Secretary - Handles minute taking and other administrative details.

Treasurer - Handles finances of the club. The treasurer's work is to handle the finances of the club, keeping track of finances and presenting reports to club members at Annual General Meetings.

The general committee has 5 positions:

Librarian - Handles the maintenance and updating of the library (that is, the NAS) that the club keeps as well as the library website for members to visit.

Webmaster - Handles the maintenance and updating of the club's website, email membership lists and so forth.

Publications Officer - Handles events and flyers, creating material for letting members know what we're up to.

Art Director - Handles art for club proceedings, this is most important to procure art for membership cards, but any additional art is also usually appreciated.

Liaison Officer - Handles communication with sponsors, sometimes negotiating new sponsors.

All positions are up for grabs so feel free to run!

Can you give a speech?
Of course! In fact, you should! When running for a position, you'll be permitted to make a short speech (2 minutes for an executive committee position, 1 minute for a general committee position) about who you are, and why you should be elected. The speech can contain anything you like, but having said that there's no need to be too formal - our club is pretty casual!

How do nominations work?
There are two types of nominations: regular nominations and proxy nominations.

Regular nominations are those which are taken from those attending the meeting. The Returning Officer will ask attendees for any nominations prior to voting for a given position. When this occurs, an attendee may nominate any attendee (including themselves), which must be seconded by another person other than the nominee. If the nominated person chooses to accept this nomination, then they are nominated for that position.

Proxy nominations are for those who would like to run for a position but are unable to attend the meeting. People can only nominate themselves with proxy nominations, and no seconding is required. To do so, contact the Returning Officer (see below) with your name and which position(s) you would like to run for. You may optionally (but recommended!) submit a speech which the Returning Officer will read out for you, keeping in mind the maximum speech durations. You may alternatively submit a video, audio file or something along those lines instead if preferred, though in these cases a transcript is recommended in the event of technical difficulties. Note that if you are elected to a position, any proxy nominations for yet-to-be elected positions will be withdrawn. Also, proxy nominations must come before the AGM commences otherwise it cannot be accepted.

You are welcome to be nominated and run for multiple positions.

Wait, what's the Returning Officer?
The Returning Officer conducts the election. They are impartial and can neither run for a position, vote nor second a nomination. If you have any questions or would like to submit a proxy nomination, please contact them!

The Returning Officer for this election is Nicholas Brown, who can be contacted at

All proxy nominations must come through via email. Facebook, Discord, verbal communication or anything other than email cannot be accepted.

The Returning Officer will attempt to email acknowledgement of receipt of a proxy nomination. If you do not receive such an acknowledgement within 24 hours, please feel free to message them such as via the club's Discord (@Mokogari) in case there are technical difficulties or the email is missed.

Do you have to send the Returning Officer an email if you'll actually be there?
Nope, non-proxy nominations happen in the meeting itself, where self-nominations can be made and nominations from others can be declined or accepted by the person themself.

Where's the current club constitution?
See below!

What else is on?
The President's and Treasurer's reports will be presented covering the club’s state over the past year, and also we'll be having (free) pizza at the AGM, so feel free to grab some slices! Just don’t forget to sign the attendance sheet :)

What if you're not a member?
You must be a club member to participate, but you can sign up for the club at the venue before the AGM starts - no dramas. Please come early if this is you though!

What's that, that was too long and you didn't read it?
- Free Pizza
- Returning Officer is Nicholas Brown (contact him at
- Elections
- Meeting opens at Tuesday 13th March 2017, Old Arts Theatre A, 12:05

For further details, please click the following links to see a copy of our:

- Current Constitution

- Agenda

The financial report is not yet ready, but will be distributed later.

See you there!
Your 2017-2018 AMC Committee


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